Office Manager

• Ensures that all administrative, contract and procurement paperwork is properly executed before coordinating with Morgan staff, Facilities team members and vendors to schedule contracted work with no conflicts.
• Prepares invoices for approval by Director of Facilities before processing for payment.
• Administratively supports Director of Facilities with capital improvements and scheduling.
• Manage telephones and other office equipment.
• Coordinate and manage office seating charts, moves, and desk organization.
• Maintain and manage all departmental paper and digital records.
• Manage off site storage.
• Maintains facilities departmental scheduling calendar.
• Coordinates waste recycling program compliance.
• Supervise Assistant Office Manager and Mailroom Associate.
• Process DOB and other NYC administrative applications through related portals.
• Oversees work requests, coordinates work with Facilities Team and closes out work tickets.
• Administratively tracks facilities staff regular and OT hours and issues report to payroll.
• Assist the Director of Facilities in developing annual departmental budget.
• Perform other duties as needed.

Knowledge, Skills, and Abilities:

• Excellent research, follow-up and organizational skills.
• Possess basic PC skills and working knowledge of Microsoft Office Suite programs.
• Knowledge of Cisco Systems program requirements.
• Ability to handle multiple tasks simultaneously.
• Strong interpersonal and communication skills.
• Ability to assess workflow and implement improvements.
• Ability to work under pressure with diverse set of managers and staff.

Education and Experience:

• Seven+ years of related work experience in generally comparable administrative functions.
• Four year college degree preferred.